Google Calendar
Customers want to book appointments at midnight, reschedule on weekends, and check availability on holidays. Your AI agent connects to Google Calendar, finds open slots, and confirms bookings in real time. No scheduling back-and-forth. No missed opportunities.
Your AI agent becomes a scheduling coordinator, checking real-time availability, creating events, and managing calendar changes through natural conversation.
Google Calendar
From dental clinics to consulting firms, see how businesses use AI agents with Google Calendar to fill their schedules without lifting a finger.
A patient visits your clinic website at 10 PM wanting to schedule a dental cleaning. Your AI Agent checks the dentist's Google Calendar availability, offers three open slots this week, and the patient picks Thursday at 2 PM. The event is created with the patient's name and phone number. Your front desk arrives the next morning with a fully booked schedule and zero voicemails to return.
A potential client on your website asks about your consulting services. Your AI Agent qualifies them with a few questions, then checks your team's shared Google Calendar for the next available 30-minute slot. The prospect picks a time, the agent creates the calendar event with meeting context, and sends both parties a confirmation. Pipeline moves forward while your sales reps focus on closing.
A customer messages saying they cannot make their Friday meeting. Your AI Agent finds their existing Google Calendar event, presents three alternative times next week, and updates the event when they choose one. All attendees receive updated invitations. Your team avoids the usual three-email rescheduling dance, and the customer appreciates the instant flexibility.
Google Calendar
FAQs
The agent calls Google Calendar's FreeBusy API with your calendar IDs and a time range. It returns which slots are free and which are blocked by existing events. Your buffer times, working hours, and multi-calendar conflicts are all respected, so only genuinely available windows are shown to customers.
Yes. You can configure the agent to check availability across several Google Calendars simultaneously. Based on qualification answers or service type, the agent routes bookings to the right person's calendar. If one team member is full, it automatically offers slots from another.
The agent populates the event with customer name, email, phone number, meeting purpose, and any notes captured during the conversation. Attendees are added so both parties receive calendar invites. You can also configure custom reminders and a Google Meet link to generate automatically.
No. Tars accesses your Google Calendar in real time during conversations using OAuth tokens. Free/busy data and event details are fetched live and used only to serve the current interaction. We do not maintain a copy of your calendar or sync events into our database.
Tars requests the calendar and calendar.events OAuth scopes. This allows the agent to read event details, check availability, and create or modify events on your behalf. You can revoke access anytime from your Google Account security settings.
The agent can create single events and manage individual instances of recurring series. If a customer needs to reschedule one occurrence of a weekly meeting, the agent updates that specific instance without affecting the rest of the series.
A booking page requires the customer to leave your chat and navigate a separate interface. Tars keeps everything in one conversation. The agent qualifies the customer, answers questions, and books the appointment without redirecting them. Fewer drop-offs, higher conversion, and richer context attached to each booking.
Google Calendar handles concurrency at the API level. The first confirmed booking claims the slot. If a second customer selects a time that was just taken, the agent detects the conflict when creating the event and immediately offers alternative available times. No double bookings occur.
Don't limit your AI Agent to basic conversations. Watch how to configure and add powerful tools making your agent smarter and more functional.
Privacy & Security
At Tars, we take privacy and security very seriously. We are compliant with GDPR, ISO, SOC 2, and HIPAA.
Email - sales@hellotars.com
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