Calendly
Your AI agent qualifies leads, checks your Calendly availability, and books meetings, all in one conversation. Prospects never leave the chat for a scheduling page. They book while they are engaged. Your calendar fills with qualified meetings, not tire-kickers.
From checking open time slots to booking confirmed events, your AI agent handles the entire meeting lifecycle through Calendly's Scheduling API in real-time conversation.
Calendly
Watch how AI agents turn website visitors into booked meetings by qualifying, routing, and scheduling, all in a single conversation flow.
A prospect from your target industry visits your site at 11 PM. Your AI Agent engages them, asks about their team size and current solution, confirms they match your ICP, then checks your Calendly availability and books a demo for the next open slot. You wake up to a qualified meeting on your calendar with full context notes attached to the event.
A warm lead replies to your outreach saying 'Let's chat.' Instead of three emails finding a time, your AI Agent responds immediately with available slots from Calendly. The lead picks Tuesday at 2 PM. Meeting booked in one exchange. Momentum maintained, and your sales rep sees the lead's qualification data before the call starts.
A student researching for a class project asks for a demo. Your AI Agent's qualification questions reveal they are not a buyer. Instead of wasting a sales rep's 30-minute slot, the agent directs them to your documentation and case studies. Your team's calendar stays protected. The student still gets the help they need.
Calendly
FAQs
The agent calls Calendly's List Event Type Available Times endpoint whenever a prospect asks to book. It respects your scheduling rules, buffer times, daily meeting limits, and working hours. Availability is fetched live, so double-bookings are not possible. Your existing Calendly settings control everything.
Yes. Define qualification questions and required answers in your agent configuration. Company size must be 50 or more? They answer that first. Budget below your threshold? The agent redirects to self-service resources. You control exactly who gets on your calendar.
Inside the conversation. The prospect never leaves your chat to visit a Calendly scheduling page. The agent shows available times, they pick one, the agent confirms via the Create Event Invitee API. Fewer drop-offs and higher conversion compared to sending a scheduling link.
Yes. Configure routing rules based on qualification answers. Enterprise prospects book with your enterprise AE's 45-minute demo event type. SMB prospects book with your SDR's 15-minute intro call. Each team member's event type is selected automatically based on the conversation.
The agent handles reschedules within the conversation. It finds the existing booking by the prospect's email, cancels the old event using the Cancel Event endpoint, shows new available slots, and creates a fresh booking. Standard Calendly reschedule emails are also sent.
Sending a link means prospects leave your conversation to book on a separate page. Many never return. Tars keeps them engaged, qualifies them, answers objections, then books the meeting without any page navigation. You also capture qualification data that a standalone link cannot collect.
Yes. If you use Calendly Teams for round-robin distribution, the agent books with the team event type and Calendly handles the internal assignment. Your existing team scheduling rules, priorities, and capacity settings all apply without additional Tars configuration.
Prospect name, email, company name, and any custom question answers you configure. These appear in the Calendly event details and sync to your connected calendar app. Your sales rep sees the full qualification picture and conversation context before the call.
Don't limit your AI Agent to basic conversations. Watch how to configure and add powerful tools making your agent smarter and more functional.
Privacy & Security
At Tars, we take privacy and security very seriously. We are compliant with GDPR, ISO, SOC 2, and HIPAA.
Email - sales@hellotars.com
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