CalendarHero
CalendarHero already uses AI to find optimal meeting times. Now your Tars AI agent takes it further, qualifying prospects, creating meeting requests, managing your contact database, and sending reminders, all within the customer conversation. Group scheduling with time zone detection, 1:1 bookings with round-robin assignment, every meeting type covered without a single email.
From finding mutual availability for complex group meetings to keeping your contact database current, your AI agent orchestrates CalendarHero's full scheduling intelligence through conversation.
CalendarHero
See how sales teams and executive assistants use AI agents to coordinate meetings through CalendarHero, from multi-party group scheduling to proactive reminder campaigns.
An enterprise deal requires a demo with the VP of Engineering, the CTO, and a procurement lead. Your AI Agent creates CalendarHero contacts for any new attendees, selects the 45-minute demo meeting type, and creates a meeting request spanning the next two weeks. CalendarHero's group scheduling algorithm finds the one time all four calendars align. No email chains. No poll links. One conversation, one booked meeting.
Every morning at 8 AM, the CEO's assistant asks the agent 'what does the day look like?' The AI Agent retrieves all CalendarHero meetings for the day, formats them chronologically with meeting subjects, attendee names, conferencing links, and locations. The executive starts each day with a complete picture of who they are meeting and why, delivered in conversation instead of calendar app notifications.
Sales ops wants to reduce no-shows for scheduled product demos. The AI Agent fetches all meetings for the next 24 hours from CalendarHero, identifies demo-type meetings, and sends reminders via CalendarHero to each participant. The team sees which reminders were delivered and can follow up on unconfirmed attendees. Demo attendance improves without anyone manually checking the calendar.
CalendarHero
FAQs
The agent creates a meeting request through CalendarHero's Create Meeting Request API with participant emails and a date range. CalendarHero's intelligent group scheduling algorithm analyzes all participants' calendar availability, detects time zones automatically, and identifies the best meeting time for everyone. The agent does not need to poll each person individually.
Yes. The Create Contact endpoint accepts name, email, organization, job title, and phone number fields. When a prospect provides these details during conversation, the agent stores them in CalendarHero so future meeting requests auto-populate attendee information. Existing contacts can be updated through the Update Contact endpoint.
Log into your CalendarHero account, navigate to My Account, then My Profile Settings, and select the API section. Your authentication token is displayed there. Copy and paste it into the Tars tool configuration. The token provides access to meetings, contacts, and calendar endpoints.
No. Tars queries CalendarHero's API in real time during each conversation. Meeting schedules, contact details, and calendar configurations are fetched live and never cached or stored on Tars servers. Your scheduling data stays entirely within CalendarHero.
Yes. The agent can first fetch meetings in a date range using the List Meetings endpoint, filter for meetings matching your demo meeting type, and then send reminders via CalendarHero's Send Reminder endpoint for each qualifying meeting. You control which meeting categories trigger reminders.
Yes. CalendarHero automatically detects each participant's time zone based on their profile and calendar settings. Meeting times are proposed in each attendee's local time. The agent provides the date range in ISO 8601 format, and CalendarHero handles all time zone conversions.
A scheduling link requires the prospect to leave your conversation, open a new page, and self-serve their booking. Tars keeps the interaction in context, qualifies the lead, answers questions about your product, and schedules the meeting seamlessly within the same chat. Contact details are captured along the way, enriching your CalendarHero database automatically.
Yes. The List User Calendars endpoint returns all connected calendar integrations, including Google Calendar, Outlook, and iCloud. The agent can also include organization-level calendars with the org parameter. Use this to troubleshoot sync issues or verify that all team members' calendars are properly connected.
Don't limit your AI Agent to basic conversations. Watch how to configure and add powerful tools making your agent smarter and more functional.
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Email - sales@hellotars.com
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