Integration and hosts
Hosts lists the people who take the meetings. Tars assigns each booking to one of them. If no calendar account is connected yet, the step shows No calendar accounts connected with a Go to Tools button. Select a host to open Configure host:
The Assignment strategy picks which free host gets the booking when more than one can take it. With Round robin, bookings rotate through the free hosts in turn.
With Priority order, the highest free host in the list gets the booking. Drag a host to change the order.
Availability
Bookable times start every meeting length and stay open for the next 14 days.
The booking card defaults to the end user’s timezone. End users can change this timezone to view and book times in another zone.
Booking card
Branding sets the top of the booking card. Use a square logo, which is cropped to a circle. A brand name holds up to 80 characters. With no name, the card shows the integration’s name. The agent fills in the headline and meeting type when it opens the card. Guest fields appear only for Google Calendar and Microsoft Outlook. They are asked on the booking card and by the agent. Each field has these controls:
Answers are available to email templates, but are not automatically appended to emails. To include a company name, add a guest field with Key
company_name, then put Company: {{company_name}} in the Meeting confirmation or Booking notification email body. Enable Include in the calendar invite separately if the calendar event should contain it too.
Emails
The calendar invite always carries the event. Confirmation emails adds emails on top of it, and it is off by default. Use them for preparation notes or joining details.
Each template has a Subject and an Email body, with variables such as
{{attendeeName}} and {{hostName}}. Open full preview shows the email as it is sent.